Urgently needed Executive Secretary for an international company in health care field all candidates must be: Females- Very good in English-Good looking –Live in Alex -Experience not less than 5 years in the Administration Field- Presentable -Accurate -Primary responsibility towards planning-Researching and Negotiating- punctual - Ability to work extra hours under stress- Resourceful- Thoughtful-High quality and timely –able to fulfill the following tasks:
1. Responsible for collecting and developing local suppliers’ data base
2. Prepare and submit monthly reports according to operations, achievements in comparison to their respective business goals
3. Answer telephones and handle in appropriate manner.
4. Receive local suppliers and AFM orders and complete the order process and administration follow up with the authorized department
5. Supplying the department with the stationary or furniture needed.
6. Carrying out all correspondence (letters, faxes, & messages)
7. Typing, filing, sorting in & out correspondences & translate all the required documents from English to Arabic, and vice verse.
8. Take, type and distribute minutes of meetings Implement and maintain office systems
9. Communicate verbally and in writing to answer inquiries and provide information Liaison with internal and external contacts
10. Organize office operations and procedures
11. Assisting travel plans (Handles all hotel bookings, Responsible for all travel tickets reservations and supervising ticket issuance + cash in advances & pocket money).
12. Assists in the arrangements of Company business social events (farewells, Iftar Ramadan, business dinners, communication/away days, conferences, workshops, meetings).
13. Arranging all visits tickets confirmations, hotel booking, meetings & presentations.
14. Managing CEO`s meeting organization (Reservations, food & beverage, invitations).
15. Maintain Confidentiality of information
16. Coordinate the flow of information both internally and externally.
17. Provide high-level administrative support by conducting research
18. Administer different types of meetings needs in terms of office supplies & equipments
19. Setup accommodation and entertainment arrangement for company visitors
20. Producing meeting agenda & minutes
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