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الوصف ومتطلبات الوظيفة To provide administrative support and assistance to the VP Admin Affairs Office, render coordination works and support the implementation of office procedures. Responsibilities & Accountabilities · Render administrative and clerical support to the VP Admin Office · Coordinate, monitor and follow up all activities undertaken by various offices under the Division of Administrative Affairs such as requests, status of requirements, reports, summaries preparation, etc · Monitor financial applications, documents and reports · Prepare and maintain documents, reports, spreadsheets, presentation and databases using variety of software packages such as MS Word, Outlook, PowerPoint, Excel, Access, etc · Gather and summarize data briefs, reports and correspondences from computerized tracking system and manual files in order to provide accurate information · Prepare all types of reports required by the VP for Admin Affairs · Receive visitors of the VP Admin Affairs and ensure required attention and hospitality are provided to the visitors · Order and maintain stationery and equipment · Handle confidential information with complete security · Function as VP Admin Office secretary during the Executive Secretary’s leave · Perform other tasks relating to the administration function as they arise and as delegated by the VP Admin Affairs and other Superiors Required Knowledge and Skills · Experience in administrative, finance and coordination works · Good communication, planning and organizing skills · Good knowledge and skills in Microsoft Office applications and other related computer applications Required Qualifications & Experience · Bachelor’s Degree in Business Administration, Finance or related field · Minimum 2-4 years’ experience in coordination/administration/accounting field · Excellent communication skills in English and Arabic both spoken and written are mandatory · Must possess good organizational, interpersonal and problem solving skills · Proficiency in MS Office application (Word, Excel, Power Point, Outlook) is a must · Strong office management skills
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