• Working under the direction of the Project Procurement Manager.
• For assigned packages, source and propose the bidders from registered Company approved vendor list and based on approved Procurement strategy within the Project.
• Ensure that all Supplier Pre-Assessment is done in compliance with the procedure to improve the performance of company/project in supplier selection.
• Coordinate with all relevant in-house departments to ensure all requirements are included in the bidding documents – including flow down and prepare/issue the RFQ to the suppliers of the Bidders lists.
• Challenge requirements according suppliers market and Project requirement.
• Maintain the Project Procurement Plan up to date.
• Have a close interface with the technical responsible and lead all technical / commercial / contractual clarifications with the suppliers.
• Perform commercial and contractual analysis, schedule evaluation of bids and incorporate technical evaluation from Engineering/Project Control or E/M, QA, QC & HSE.
• Finalize the Comparison Statement (CS) in APICS and make recommendations only for technically acceptable solutions with proper and documented technical-commercial & evaluation report and seek authority approval.
• Highlight to the Procurement Management any discrepancies in Procurement processes, identify related risks and propose actions to minimize such risk.
• Prepare and obtain signature of the Purchase Order or Contract according to authorization matrix.
• Participate to Kick off Meetings with Suppliers, ensuring that all PO terms and obligations are clearly explained and understood.
• Review all commercial and contractual correspondence and take necessary actions as required. Maintain the files for each Purchase Order in an orderly fashion.
• Coordinate with the Expediting, Quality Control and Logistic team throughout the post award to ensure a timely delivery.
• Check Suppliers invoices and the final account, obtain the corresponding close out certificate from Suppliers.
• Ensure supplier performance evaluations is performed as per Company guidelines.
Desired Candidate Profile
• Mechanical Engineer
• PRC Engineer Experience: Minimum 5 years experiences in Mechanical Procurement with EPC Contractor (in UAE preferable) Oil & Gas experience is preferable
• Familiar with Data mining, Reporting, Recording, Filing and expediting activities