Admin Assistant Manager / Admin Manager [For Maternity Cover/Temporary Job for 4-5 Months]

الوصف الوظيفي
Admin Assistant Manager / Admin Manager [For Maternity Cover/Temporary Job for 4-5 Months]

Location: Dubai

Job Purpose and Scope:

To perform various tasks to assist with the daily operations and help facilitate all the Admin processes / procedures.

Office Management:

To maintain the office consumables like pantry, stationary and medical supplies
To maintain office safety for all employees like First Aid Kit, clear passage of emergency exits and semi-annual fire extinguisher refill
Effectively communicate with JAFZA for any office environment related issues or approvals
Control and update accordingly any COVID-19 related precautionary measures in the office to comply with JAFZA and UAE Government regulations
Report to the Division GM any day-to-day office issues / irregularities

Documentation:

Prepares documentation on time and for completeness, accuracy, and compliance with internal policies & guidelines.
Manage invoices and prepare payment requisitions accordingly and on time
Forwarding documents related to business travel authorization to management.
Leave Management:
Keeping track of attendance & leave records.
Updating the internal leave / absence schedule effectively
Other duties:
Leading HR/GA team from GA perspective
Provides day-to-day administration services
Event assistance (internal company events)
Other duties as assigned.

المهارات
Preferred Skills and Qualifications

Excellent verbal and written communication skills, ability to deal people politely, willingness to learn.
Advanced user of MS Office, MS Excel in particular
Familiarity with (online) meeting scheduling tools like Google Meet, Zoom, etc.
A “Can do approach” to work and a strong sense of commitment towards work.
Must be highly organized
Motivated and able to work well under pressure
Exceptional organizational skills with keen attention to detail

Preferred Experience

Degree, preferably business administration
A minimum of 3-5 years in Office Management setting and supervising a team
تفاصيل الوظيفة
منطقة الوظيفة دبي, الإمارات العربية المتحدة
قطاع الشركة خدمات الدعم الإداري
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي إدارية
نوع التوظيف غير محدد
الراتب الشهري غير محدد
عدد الوظائف الشاغرة غير محدد
المرشح المفضل
المستوى المهني متوسط الخبرة
عدد سنوات الخبرة الحد الأدنى: 3
الشهادة بكالوريوس/ دبلوم عالي

https://www.bayt.com/ar/uae/jobs/admin-assistant-manager-admin-manager-for-maternity-cover-temporary-job-for-4-5-months-4425715/