Event Co-Coordinator

Event Co-Coordinator with Admin Experience Female
Job Description
• Handling office administration, self-correspondence.
• Attending to the Managing Directors requirements and reports to him directly for every job details and status.
• Traffic Management for everyday trips and jobs of driver and production staff.
• Oversee daily operations
• Sending inquiries to supplier and sending offers to clients.
• Outsourcing promotional items locally and abroad.
• Placing orders (for local orders, coordination with supplier and preparing LPO / for orders abroad: ex. China, constant coordination with the supplier and arrange all necessary documents for custom clearance and track the goods while on transit to monitor the status)
• Logistics handle import and export transaction of materials.
• Communicate with the client regularly and understanding their needs, event expectations and requirements.
• Work closely with suppliers, contractors, and many other parties at the same time.
• Responsible for managing supplier relationships and ordering and production of products, equipment and items.
• Setting schedules and action sheets for every event and forwarding the same to the concerned parties and staff.
• Attending to visitors and incoming calls and outgoing calls.
• Manage the flow of transaction from ordering down to delivery of goods.
• Preparation of quotations, invoices, Local Purchase Order, Debit Notes, Receipt Vouchers, Delivery notes (If required)
Skills
• Oversee organization, preparation and follow up for all meetings and events.
• Supervise Event Planner
• Coordinate solicitation of event venues and report to staff and committees to determine the final selection.
• Coordinate travel and accommodations if necessary.
• Create and maintain department contact lists for venues, restaurants, etc.
• Maintain event management calendar
• Ability to work both independently and as part of events teams.
• Excellent interpersonal skills, written and verbal communication skills.
• Meticulous attention to detail and strong organizational skills.
• Excellent computer skills, including but not limited to, Microsoft Office.
• Ability to multitask in a fast-paced environment.
• Liaison and coordination of with production and build teams.
• Liaison and coordination of third party Vendors.
• Ability to work flexible, extended, and often irregular hours, including nights, weekends, holidays, and long stretches of consecutive days, as dictated by the event schedule.
• Able to form relationships with all levels within an organization.
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https://gulfcareerhunt.com/event-co-coordinator-dubai-uae/