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الوصف الوظيفي · Providing administrative and clerical support to Business development & Client Relations department, through preparation of tenancy contracts and offers, monitor contract payments and follow up on current lease expiry. · Preparing and maintain departmental reports such as but not limited to - occupancy, budget planning & rental forecast, and other leasing & control reports. Leasing Operation · Process issuance of free parking and pre-paid access cards to investors efficiently. · Preparing leasing proposals, assisting in the preparation of Offers to Lease, Renewal and other lease documents. · Preparing lease/deal summary sheets. · Receiving and handling inquiries. · Manage the official documentations of the handover and takeover of leased area between clients and other departments. · Coordinate the handover and the takeover for the leased area with other departments. · Prepare parking and replacement invoices on time. · Prepare tenancy contracts and offers as per the management instructions and in liaison with legal advisors to ensure legal compliance of contracts. · Obtaining insurance documents (post contract requirements) from investors and ensure the appropriate coverage is secured in consultation with the insurance consultant. · Monitor current lease expiry and preparing the necessary notifications as per contract terms and management instructions. · Handle general inquiries and requests regarding tenants, offices, retail outlets, operations and maintenance, over phone or email. · Proactively resolve tenant complaints/ issues within the delegated level of authority or referring the problem for resolution to management, in an efficient, courteous and professional manner · Creates and maintains client lease files ensuring they contain current, accurate information from the time the offers and investment agreements are sent until successful signing. · Maintain and monitor positional KPI’s and provide periodic reports to the Head of the department. Administration · Drafting, sending and following up official department’s correspondence, letters and memos and internal / external department’s communications. · Developing and maintaining department’s and clients’ databases, filing of all clients’ related information and documentation, including contracts master sheets, rent invoices, contracts and drawings, general correspondence in exchange. · Communicating prospective investors’ details to the leasing committee. · Ensuring effective inter-departmental communication and follow ups. · Assisting in process & work flow streamlining, and ensuring effective implementation. المهارات 2. Bachelors degree 3. Gender: Male/ Female 4. 7-8 years of experience 5. Strong skills in MS Office suite (specially, Excel and PowerPoint) and Presentation skills 6. Skilled in reporting and budgeting. تفاصيل الوظيفة https://www.bayt.com/ar/kuwait/jobs/admin-assistant-business-development-client-relations-4662273/ |
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