Document Control Specialist

الوصف الوظيفي
Purpose:
Document Controller receive, scan, rename, distribute documents electronically.
• Manage the different document types and workflows of various business units in line with customer requirements, processes and procedures.
• Upon receiving documents from external entities, issue acknowledgement, register document in mailroom transmittal (hard copy and soft copy), date/time stamp and scan document and upload into EDMS.
• Rename of Electronic Files and fill metada in the system to enable easy search
• Distribute documents electronically
• Manage e mail and faxes import into EDMS
• Practice highest level of confidentiality, accuracy and thoroughness when dealing with confidential records
• Manage outgoing correspondence following same degree of attention to details
• Document Controllers’ responsibilities include, archiving files and ensuring all team members have access to necessary documentation.
• Maintaining transparent, up-to-date and easily traceable documents.
• Responsible for handling site incoming and outgoing Documents.
• Developing and maintaining registers and logs, such as Correspondence registers for incoming and outgoing documents.
• Copying, scanning and storing documents
• File documents in physical and digital records, use organization’s templates
• Retrieve files as requested by employees and clients
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreement
• To accurately update information in the electronic document management system.
• Manage documents and data coming from Projects and from Operations that shall be included in the document management system by using the customer system.
• Preparing Daily/Weekly & Monthly Reports and Other duties as assigned.
• Submit regular report to the Mailroom Team Leader for daily/weekly activities and count
• Assist in keeping the mailroom organized by properly placing the bundles of mail and packages coming in to prevent littering and jam-packing in the office space
• Perform all other duties as delegated by the Mailroom Team Leader, or as per business requirements
المهارات
• 3 years of experince is minimum.
تفاصيل الوظيفة
منطقة الوظيفة الدوحة, قطر
قطاع الشركة خدمات الرعاية الصحية الأخرى; الأنشطة الرياضية والخارجية; التوزيع والخدمات اللوجستية
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي إدارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 1
المرشح المفضل
المستوى المهني متوسط الخبرة
عدد سنوات الخبرة الحد الأدنى: 3
منطقة الإقامة قطر
الجنس ذكر
الجنسية الأردن; الإمارات العربية المتحدة; البحرين; الجزائر; السودان; الصومال; العراق; الكويت; المغرب; المملكة العربية السعودية; اليمن; تونس; جزر القمر; جيبوتى; سوريا; عمان; فلسطين; قطر; لبنان; ليبيا; مصر; موريتانيا
الشهادة بكالوريوس/ دبلوم عالي

*** تقدم على الرابط التالي : Apply on the following link ***
https://www.bayt.com/ar/qatar/jobs/document-control-specialist-3993628/