Sales Back office support

الوصف الوظيفي
Key responsibilities
• To support the Protective and Marine Segment to achieve and exceed budgeted Volume turn-over and profit for MEW region.
• To contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
• To provide high quality and comprehensive administrative assistance to the sales team as a whole on a daily basis.
Key tasks:
• Performs duties and responsibilities commensurate with assigned functional area.
• Maintains the department’s clerical details and provides secretarial support services to the Regional Sales Manager, National Sales Manager, Sales and Product Management Dept.
• Types variety of documents, letters, memos and faxes.
• Maintains an effective filing system for handling a variety of documents and reports.
• Orders, receives, allocates and distributes the department supplies/materials (promotional materials, gift items, etc.).
• Assists on the preparation and submission of quotations and bid documents of Sales Department
• Handles and generates the Monthly Report and presentation materials.
• Maintains all required registries log for incoming and outgoing faxes and other types of correspondence.
• Opens and distributes mail, inquiries and verification and refer to appropriate person.
• Arranges meetings/appointments per Superior’s request – reserve location, inform attendees, distribute agenda and take the Minutes of the Meeting.
• Attends to business phone calls, sending and receiving of messages by post, by email and hand-carried letters.
• Operates and monitors office equipments such as computer, copier, scanner, electronic typewriter
• Preparing all necessary documents for ISO Audits.
• Doing II sales billing.
• Giving assistance to conduct exhibitions & presentation materials.
• Creating press kits & packets as needed.
• Assisting with the creation and distribution of press releases.
• Assisting with representatives at press & community events.
• Generating story ideas & content for the printed newsletters, twitters & facebook.
• Updating our PCMC website.
• Lead production, print newsletter and serve as liaison between Sales/Regional Sales Manager/Product Manager and design firm.
• Organizing market research.
• Arranging promotional events.
• Communicating with clients/ consultants/ specifiers.
• Scheduling conferences & meetings.
• Maintaining customer & supplier data base.
• Participates in implementation of new outlet plans & existing outlet upgrades.
• Implements marketing ATL/BTL communication/ promotion plan.
• Liaises with local agencies regarding production of communication material.
• Stock keeping for all marketing material in the area.
• Update CRM Tools and IQS for Sales .
• Handle department petty cash.
• Shall adhere to company policy, including procedures related to QMS and EMS.
• Shall perform other related jobs/ tasks as required.
Key Success Criteria’s / KPIs
• Delivering of required support and assistance among sales staff on a timely manner along with the high level of accuracy.
• Distribution of marketing communication and promotional materials.
• Proper stock-keeping of marketing materials.
المهارات
Required education, experience and job-related skills
• BSc/BA in business administration or relevant field; certification in Sales or Marketing will be an asset.
• Proven experience as Executive Secretary or similar administrative role.
• Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, Excel and Dynamic AX).
General behavioural competencies most relevant for the job
• Full comprehension of office management system and procedures.
• Excellent knowledge of MS Office.
• Proficiency in English
• Exemplary planning and time management skills.
• Up-to-date with advancement in office gadgets and applications.
• Ability to multi-task and prioritize daily workload.
• High level of verbal and written communications skills.
• Discretion and confidentiality.
تفاصيل الوظيفة
منطقة الوظيفة الدمام, المملكة العربية السعودية
قطاع الشركة التصنيع والإنتاج
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي المبيعات
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة غير محدد
المرشح المفضل
المستوى المهني متوسط الخبرة
منطقة الإقامة المملكة العربية السعودية

*** تقدم على الرابط التالي : Apply on the following link ***
https://www.bayt.com/ar/saudi-arabia/jobs/sales-back-office-support-3939355/