Senior Procurement & Subcontracts Administrator

Job Description and Requirements
To carry out all duties with regards to prequalification, issue of enquiries, evaluation of tenders, award and administration of S/C & POs through to close out
To undertake all procurement activities in accordance with the Company’s procurement policies and procedures.
Deliver the best combination of product quality, price, and delivery to our Clients by working to add value in a socially responsible and ethical manner.
To ensure all activities are documented, processed and filed to achieve maximum auditable transparency.
To liaise with all necessary disciplines in order to ensure effective interface between engineering, suppliers and Client.
To ensure the purchasing activities and deliverables are undertaken in accordance with agreed Requisition documentation.
Issue of enquiries for required equipment / materials / services and resolve any pre-tender queries.
Receive and analyse tenders, clarify outstanding queries, produce commercial bid summaries.
Preparation and submission of PO recommendation where appropriate
Preparation and issue of POs.
To manage the ‘post order’ administration of POs including variations, expediting and inspection requirements, invoicing queries, completion of performance feedback for Close Out.
To maintain a high level of service in compliance with Company Operating procedures
To monitor, measure, and analyse the performance of suppliers to ensure continual improvement of quality and value of the goods and services delivered.
To review supplier progress reports and schedules in order to control the on-time delivery of purchased materials and equipment. To recommend corrective action when necessary.
Upon assignment by the Procurement & Subcontracts Manager, co-ordinate approvals and expedite all aspects of Procurement Support services as defined below.
Establish and maintain a Procurement Status Report within Pacesetter for Direct Procurement Support Services as necessary.
Participate in Procurement Support services meetings as necessary.
Coordinate identification of suitable suppliers for all equipment and materials, as advised by the PM/PE and prepare a Procurement Bidders List Form, where required by contract and/or procedures. Prepare a Procurement Support services General Instructions to Bidders document and compile all necessary RFP Technical and Administrative Documentation, to fully detail the Client’s requirements. Prepare a RFP cover letter or E-mail and invite Proposals under the authority of the Procurement & Subcontracts Manager.
Arrange timely dispatch or delivery of the RFP documents to the Bidders, complete transmittal notes, and receipt acknowledgements for RFPs that are critical, or anticipated to be Large.
Follow up with Bidders following issuance of the RFP.
Open Standard Bids and coordinate Sealed, Technical, and Commercial Bid Opening Meetings as necessary and review the bids for completeness. Return late and unsolicited bids to Bidders as necessary.
Provide acknowledgement of all Sealed Bids, postal bids or when requested by the Bidders via email or in the manner requested as appropriate.
Communicate with Bidders, the PM and others during the bidding process in order to provide clarifications, as necessary and when requested by the PM.
Coordinate obtaining financial bonds / guarantees and insurance certificates from Bidders when required by the Client.
Initiate and coordinate completion of the Procurement Bid Review Form, incorporation of review requirements and timely approval by all appropriate Managers.
Review the commercial, legal, and contractual aspects for any potential risks, adverse conditions or detrimental impact to the Client and seek direction from the Procurement Manager, CFO, or Contracts Manager as appropriate. Resolve problems with selected Bidders as necessary.
For Indirect Procurement Support Services RFP’s, transmit the PM’s recommendation to the Cost Estimator for further processing.
Coordinate a Bid Clarification Meeting when requested by the PM and approved by the Client.
For Direct Procurement Support Services RFP’s:
Conduct commercial negotiations with one or more selected Bidders when requested by the Client and PM.
Transmit the PM’s recommendation to the Client for further processing.
Provide feedback to unsuccessful Bidders following award by the Client.
Prepare a file of all internal and external documents and communications for future reference and provide a copy of the complete RFP file to the PM.
Enter the data within the Mustang Al-Hejailan database of equipment, materials, and services quotations.
Archive the Procurement Support services file following closure of the Project in full.

Bachelor’s degree or equivalent.
Minumum of 10 Years Experience in sourcing and procurement activities on large projects in the oil & gas, refinery, and petrochemical industries.
Good communication skills.
Possess a thorough understanding of procurement processes and their application within a relevant business environment.
Have an understanding of purchasing reporting requirements to Project Management, Vendors and Clients.
Proficiency in the use of MS Office® software.

*** تقدم على الرابط التالي : Apply on the following link ***
https://www.akhtaboot.com/en/saudi-arabia/jobs/al-khobar/117545-Senior-Procurement—-Subcontracts-Administrator-at-Wood