Document Control Manager
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Job Description and Requirements As a Document Controller Manager you will be part of the on-site team and responsible for coordinating and managing all the document control and information flow requirements relating to incoming and outgoing drawings, instructions, requests for information, correspondence, and reports. **Job Duties:** + Monitoring the information flow on the in-house collaboration tool (ProjectWise). + Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation. + General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing. Information Management & Archiving: + Receive and archive all electronic information and hard copies as required. + Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol. + Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate. Information Management System (IMS): + Prepare and issue formal Transmittals for all outgoing information. + Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents. + Monitor incoming queries (RFIs) and information on ProjectWise to ensure all actions are completed. + Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time. + Act as first point of contact for contractor queries regarding the IMS and provide training where necessary. Project Administration: + Monitor project programme to highlight key dates and aid their successful completion. + Prepare and update reports, minutes, and other documentation as necessary. + Assist team members with the relevant document management procedures. + Collect and/or track other data as required by the project team + Print drawings and documents as necessary. + Issue monthly report in timely manner as per the contract KPIs. **Specific Skills Required:** + Specific Language requirements English + Specific systems or tools used Aconex or similar EDMS platform + Mandatory Professional Certifications + Must have worked on a large-scale project **Minimum Requirements** + Previous document control experience not less than 10 years; + Experience with Construction Document Control systems beneficial; + Awareness of Construction related documents; + Understanding of shop drawings / architectural drawings **Preferred Qualifications** + Minimum qualification required is a relevant diploma. + Efficient in software and programs such as Word, Excel, PowerPoint, Outlook, EDMS and PDF editing tools. |
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