document controller
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Job Description and Requirements + Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation. + General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing. + Information Management & Archiving: + Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol. + Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate. + Information Management System (IMS): + Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents. + Monitor incoming queries (RFI’s) and information on ProjectWise to ensure all actions are completed. + Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time. + Act as first point of contact for contractor queries regarding the IMS and provide training where necessary. + Project Administration: + Prepare and update reports, minutes, and other documentation as necessary. + Assist team members with the relevant document management procedures. + Collect and/or track other data as required by the project team + Print drawings and documents as necessary. Specific Skills Required: + Good working knowledge of FIDIC contracts or similar + Specific systems or tools used – ETABS, SAFE etc. + Specific industry and project experience – ports, rail, highways + Requirements for driving licenses + Mandatory Professional Certifications + Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements. + May revise system or schedule as required to ensure timely approvals and distribution. + Ensures changes to document in a timely fashion in order to meet set deadlines. + Responsible for coordination with other parties to make sure document edits are made and proofed. + Tracks and keeps records of documents. + Follows standardized procedures but may have to use discretion to complete project. + Ensures document tracking and production system is maintained. + Prepares and maintains a document control system for all forms of documentation. + Makes copies of drawing for production and other company employees. + Assures that all completed documents have been signed-off by the appropriate personnel. + Distributes copies of documents to the appropriate personnel. + Implements and follows company quality assurance program procedures. Minimum Requirements + 7 year min experience. + Previous document control experience; + Experience with Construction Document Control systems beneficial; + Some construction knowledge/background; + Understanding of shop drawings / architectural drawings Preferred Qualifications + Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools. |
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