Executive Office Assistant
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الوصف الوظيفي • Filing and retrieving corporate records, documents and reports. • Administer internal & external communication channels including responding to emails and phone calls as well as preparing and circulating memos and formal letters, • Manage information flow in a timely and accurate manner • Researching and conducting data analysis to prepare documents, presentations and reports. • Using various software including Microsoft Word documents, Excel spreadsheets and PowerPoint presentations • Manage executives’ calendars and set up meetings. • Make travel and accommodation arrangements. • Provide general administrative support and personal assistance to the executive. • Preparing meeting agendas so as to maximize time efficiency. • Taking notes during meetings and writing summaries. • Booking conference rooms and other meeting locations. • Securing venues and coordinating catering and other logistics when planning bigger events. • Handling travel and lodging arrangements. • Filing and organizing paper and electronic documents, such as emails, reports, and other administrative records. • Understanding and keeping up-to-date with the business’ organization structure, policies, goals, and objectives. • Act as the point of contact among executives, employees, clients, vendors and other external partners with consideration to professionalism. المهارات • Bachelor’s degree in Business administration or a relevant degree • Good Microsoft Office Skills • Good communication skills with Arabic and English language proficiency • Good time management and organizational skills with the ability to meet deadlines • Flexibility and multitasking skills • Customer focus and detail oriented personality تفاصيل الوظيفة
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