Payroll Administrator

الوصف الوظيفي
Working under the supervision of the Payroll Supervisor, the Payroll & Admin Executive will carry out duties assigned to him/her in a professional manner. Will seek to gain knowledge of the companies’ procedures and expand his/her work ethic to attend staff queries and provide professional payroll & general day to day service to the employees.

Payroll

• Accountable for providing accurate, timely and efficient payroll services to the employees and for complex payroll calculations and transactions.
• Acting as first point of contact in payroll, benefits concerns and dealing promptly with employee concerns to satisfactory resolution.
• Ensure data entry is processed correctly throughout the month/year to meet agreed deadlines for key milestones such as monthly pay runs and year-end accounts. Include all new joiners & leavers; financial allowances if applicable; special claims (with proper approval); changes and relevant deductions, final settlement calculations.
• Keep track of attendance, hours worked, leave time, such as vacation, sick leave, etc. for employees and verify all provided data with the appropriate management personnel prior to processing payroll.
• Ability to work effectively with a high volume of transactions whilst maintaining high standards of accuracy.
• Working closely with Finance & Accounts to ensure the efficient running of the payroll service which is aligned to processes and procedures.
• Provide payroll reconciliation to finance for review and sign off.
• Contribute to the implementation of key changes identified from Payroll Audit outcomes and reviews.
Administration

• Ensure staff records are well maintained and that periodic tidying up of records is undertaken.
• Maintain appropriate confidentiality of information relating to the company and its staff
• Arrange assets for the new hired staff like car, mobile, sim etc.
• Coordinate life and medical insurance administration.
• Maintain and update electronic and hard copy personnel record systems containing all employment-related information including absence, holidays, starters/leavers & benefits.
• Prepare & circulate internal memos.
• Prepare letters or certificate as required such as Salary Certificate, NOC, Salary Transfer Letter, Increment Letter, Internal Transfer Letter, Termination/Resignation Letter, Warning Letter, Experience Letter & Long Service Award Certificate.
• Manage exit and clearance process of leavers – visa cancellation, medical and life insurance deletion, etc.
• Laising with PRO to facilitate the visa procedures
• Support the implementation of HR systems or databases & enter data and maintain these accordingly.

Reporting

• Produce monthly reports to agreed deadlines
• To prepare, as required, management reports on employee-related data to assist with the management and development of staff.
• Preparation of payroll related data, statistics, and other reports from the Human Resource Management System.

المهارات
ESSENTIAL SKILLS, KNOWLEDGE & EXPERIENCE:
• Experience in payroll, and the use of a computerized payroll system (SAP).
• Bachelor’s Degree required in accounting or relevant field such as Business/HR/Commerce.

• Solid understanding of accounting fundamentals and payroll best practices
• Very good knowledge of legislation and regulations in the trading field
• Trustworthy with attention to confidentiality
• Proven ability to work effectively either as an individual or member of a team and relate effectively with staff on all levels.
• Proven ability to communicate, both orally and in writing, in a clear and concise manner
• Proven ability to quickly learn new information, processes and procedures
• Proven ability to meet deadlines and identify and deal with problems
• Experience in the use of Microsoft Office suite of products
• Sound numeracy skills, attention to detail and accuracy

CORE COMPETENCIES:
• Presents numerical data effectively.
• Demonstrate accuracy & thoroughness in completing tasks.
• Has strong sense of urgency about problem solving & getting work done.
• Follows issues until they are resolved.
• Ability to act on own initiative and meet deadlines, uses time efficiently.
• Has good customer service ethic – is experienced with solving face-to-face people issues.
• Builds the trust of others, act tactfully and has the ability to adhere to confidentiality requirements
• Listens in order to get clarification and responds to employee requests in clear and informative manner.
• Speaks clearly and persuasively in positive & negative situations.
• Asks for and offers help when needed.
• Adapts to changes in the work environment.
• Improves processes & services.
• Develops & uses system to organize and keep track of information.

Basic Common Programs:
SAP, Microsoft 365, and MS-Office (Word, Excel)

تفاصيل الوظيفة
منطقة الوظيفة الرياض, المملكة العربية السعودية
قطاع الشركة الصناعات الثقيلة
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي المحاسبة والتدقيق
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة 1
المرشح المفضل
المستوى المهني متوسط الخبرة
عدد سنوات الخبرة الحد الأدنى: 2 الحد الأقصى: 5
منطقة الإقامة المملكة العربية السعودية
الجنس ذكر
الشهادة بكالوريوس/ دبلوم عالي

https://www.bayt.com/ar/saudi-arabia/jobs/payroll-administrator-4252849/