POSITION DETAILS
Job Title
Specialist, Operations Invoicing and Control
Division
Operations
Directorate
-
Department
Planning & Project Control
Reports to
Manager, Project Contracts and Control
Direct Reports
None
JOB SUMMARY
The job main role is to review invoices, and to ensure required services have the correct documentation. the role is, also, responsible about uploading invoices in the system, and following up with the vendors to submit the invoices
COMMUNICATIONS AND WORKING RELATIONSHIPS
Internal Communications
External Communications
• Finance
• Vendors
MAIN ACCOUNTABILITIES
• Review invoices inputs against other project documents ( such as WO, PO, and SOW.. Etc. )
• Export invoices data from the system and create report to present the project spend status
• Coordinate with Finance in regards the payments to assure the payments made within agreed payment terms in the contract or PO
• Follow-up with vendors to submit invoices in the system to allow Finance to capitalize the assets or to mange the budget spend
• Perform other responsibilities and tasks as directed by the Line Manager in order to meet Section/Department objectives.
JOB REQUIREMENTS
• Minimum Qualifications:
Bachelor’s degree in finance, accounting or equivalent
• Minimum Experience:
1 year of experience
• Functional Expertise (Knowledge, Skills & Abilities):
• Microsoft Office (Medium)
• Microsoft Project (Medium)
• Interpersonal and communicational skills (Medium)
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