Admin Assistant

الوصف الوظيفي
Key Functional Accountabilities and Activities

· Perform the tasks assigned by the Business units / Functions efficiently in a timely manner in accordance to the relevant policies and procedures.

· Provide Administrative support to the assigned function.

· Assist in the drafting of the documents, correspondence as requested.

· Attend incoming calls in a professional manner and relay the information to the relevant parties according to priority and criticality.

· Answering and channeling phone calls, arranging and reminding appointments for the business units.

· Manage and coordinate the reception of the guests visiting ICD Facilities, considering established protocols and procedures.

· Ensure the availability of required office supplies and stationery items.

· Draft emails, reports, memos and other business correspondence as instructed by assigned business unit/ function heads.

· Develop an efficient filing and record keeping system to store all the documents, correspondence, administrative decisions for reference.

· Attend meetings as required by the business functions and take minutes of the meeting for follow-up and issue tracking.

· Prepare meeting agenda and disseminate to the participants as instructed by the business / function heads.

· Provide the required support to the Business Director(s) in efficiently managing their time and calendars.

Department Correspondence, Mail And Meeting Arrangements

· Schedule appointments and meetings according to the calendar to ensure smooth running of the business activities.

· Book meeting rooms as per the schedule and disseminate the agenda accordingly.

· Coordinate with the Department/Function Head(s) to communicate and make arrangements of their meetings.

· Coordinating domestic and international travel, including flight, hotel, and car rental reservations to ensure all arrangements are made on time for smooth travel.

Adhoc Responsibilities

· Provide other administrative duties wherever required and instructed by the respective business functions.

المهارات
Nothing special

تفاصيل الوظيفة
منطقة الوظيفة الملز, الرياض , المملكة العربية السعودية
قطاع الشركة خدمات تكنولوجيا المعلومات
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي إدارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة غير محدد
المرشح المفضل
المستوى المهني إدارة
عدد سنوات الخبرة الحد الأدنى: 0 الحد الأقصى: 5

https://www.bayt.com/ar/saudi-arabia/jobs/admin-assistant-4474385/