الوصف الوظيفي
This role will be working for one of the client of MDC Business Management Services to be based in Abu Dhabi, UAE.
What we are looking for: Senior Officer - C Level Office ( UAE National)
You will be responsible for providing comprehensive range of administrative and business support services to C- Level office. To ensure the smooth running of business matters, provide logistical support and coordination. To provide assistance to C-Level executive in efficient and effective office management, meetings and events coordination.
Duties and Responsibilities:
Answering the phone, messages and co-ordination between staff and guests.
Service staff by providing high quality support in a timely and efficient manner including management of escalated interactions.
Manage and maintain C Level Executive calendar including scheduling appointments, internal/external meetings and conference calls.
Coordinate C-Level Executive travel itineraries, flights, hotel accommodation, rental car and other travel needs.
Draft and edit correspondence, communications, presentations and other documents on behalf of C-Level Executive .
Secure appropriate signatures and track documents through the approval process on behalf of C-Level Executive .
Prepare agendas for meetings, briefing materials and presentations as needed to support the C-Level Executive .
Coordinate C-Level Executive travel itineraries, flights, hotel accommodation, rental car and other travel needs.
Answering the phone, messages and co-ordination between offices, and internal departments along with external clients and partners.Provide assistant and support to C-Level Executive on various projects such as ADF Board calendar planning and staff communication
Maintain office files and records as well as update outlook contacts. Update and maintain phone lists for C-Level Executive .
Maintain physical and electronic office filing systems for C-Level Executive .
Managing the office on a day to day basis including Replenishment stationary, documents applications, forums and collaterals.Co-ordination between offices Dubai & Abu Dhabi
Keeping the office presentable and compliant with confidential documents locked away.
Annual meetings coordination, include planning accommodations, menus, space set-up, managing to a budget, coordinating local transportation, and logistics requirements.
Event planning assistance to the staff teams as needed for CSR related volunteer activities & events.Assistance with recruitment efforts, new hire orientations, on-boarding and terminations.
Key Requirement:
Minimum 3 years experience
Maintains punctual, regular and predictable attendance.
Works collaboratively in a team environment with a spirit of cooperation.
Displays engaging interpersonal skills including the ability to think and act strategically.
Provide sound judgment, and provide a positive and energetic attitude.
Provides systematic and dependable follow up, as well as a high level of organization and preparedness.
Maintains workflow under pressure and in a fast-paced, high-profile work environment.
Respectfully takes direction from C-Level Executive .
Desire in developing expertise in administrative support, logistical planning and event management.
Ability to adapt quickly to changing needs and priorities.
Persuasion & negotiation skills while working with guests, vendors, and staff.
المهارات
Technical Skills :
Hands on experience in MS Office Suite applications, Internet applications
تفاصيل الوظيفة
منطقة الوظيفة أبوظبي, الإمارات العربية المتحدة
قطاع الشركة خدمات الدعم الإداري; الخدمات المالية; مكاتب إدارة الشركات
طبيعة عمل الشركة صاحب عمل (القطاع العام)
الدور الوظيفي إدارية
نوع التوظيف دوام كامل
الراتب الشهري $5,000 - $6,000
عدد الوظائف الشاغرة 1
المرشح المفضل
المستوى المهني متوسط الخبرة
عدد سنوات الخبرة الحد الأدنى: 2
منطقة الإقامة الإمارات العربية المتحدة
الجنسية الإمارات العربية المتحدة
https://www.bayt.com/ar/uae/jobs/senior-officer-c-level-office-uae-national-4165522/
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