الوصف الوظيفي
POSITION RESPONSIBILITIES
The responsibilities for this role include:
? Proactively maintain Outlook calendars, anticipate conflicts, and use diplomacy to resolve problems in advance; assist with meeting scheduling, conference room reservations, teleconference set-up and associated meeting logistics for meetings
? Provide phone screening coverage; arrange for visitor passes and access
? Open, review, and route mail, replying to routine correspondence
? Coordinate travel arrangements and support the planning of team meetings; prepare itineraries
? Order supplies, equipment and other such purchases
? Expedite flow of work items, and initiate follow-up when necessary
? Set-up and maintain project and general correspondence files
? Prepare and edit reports and presentations using Microsoft Office software; organize and maintain electronic and hard copy files
? Provide project management assistance when necessary
? Uses appropriate discretion in the management of information? Serve as back-up administrative support for other colleagues in the absence of their Administrative Assistants
المهارات
EDUCATION AND EXPERIENCE
? Bachelor’s degree preferred
? Three to five years of progressively responsible administrative experience
? Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner
? Excellent communication skills
? Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities and take initiative
? Proficiency in MS Word, Excel, PowerPoint, and Outlook are essential? Strong organizational skills with a proven ability to prioritize and work independently
تفاصيل الوظيفة
منطقة الوظيفة: دبي, الإمارات العربية المتحدة قطاع الشركة: وكالات التوظيف/التوظيف طبيعة عمل الشركة: صاحب عمل (القطاع الخاص) الدور الوظيفي: إدارية نوع التوظيف: دوام كامل الراتب الشهري: غير محدد عدد الوظائف الشاغرة: غير محدد الرقم المرجعي للوظيفة: JB3766452
المرشح المفضل
المستوى المهني: متوسط الخبرة
https://www.bayt.com/ar/uae/jobs/admin-assistant-3766452/