الوصف الوظيفي
Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage Director’s travel arrangements (including visas/accommodation/transportation).
• Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
• Maintain Director’s office systems, including data management and filing.
• Maintain records of Director’s contacts.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action, etc.
• Produce documents, briefing papers and reports for the Director.
• Organize meetings and ensure that Director is well prepared for those meetings, preparing and distributing agendas, pre-meeting briefings and meeting papers.
• Manage arrangements for meetings (venue, stationery, etc.)
• Meet and greet visitors at all levels of seniority.
• Any other duties as may reasonably be required by the Director.
المهارات
• At least 5 years’ experience as Secretary to a senior management official of a reputed firm.
• Well versed with Microsoft Word, PowerPoint, Excel and Outlook.
• Extensive working knowledge of MS Word, Excel & PowerPoint.
• Advanced knowledge of MS Outlook is essential
• Excellent communication and organizational skills
• Ability to work in a confidential capacity supporting senior leaders within an organization
• Strong interpersonal skills; position continually requires demonstrated poise, tact and diplomacy.
• Must be able to interact and communicate effectively with individuals at all levels.
• Requires strong attention to detail in composing correspondences, setting priorities, scheduling and organizing meetings, etc.
• Must be able to work in a fast-paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands.
• Must be flexible in handling multiple tasks of a different nature and have the ability to prioritize them efficiently.
• Must be able to handle confidential information and issues effectively, without breach of confidentiality
• Ability to work effectively as part of an International team.
تفاصيل الوظيفة
منطقة الوظيفة دبي, الإمارات العربية المتحدة
قطاع الشركة البيع بالتجزئة/البيع بالجملة
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي سكرتارية
نوع التوظيف دوام كامل
الراتب الشهري غير محدد
عدد الوظائف الشاغرة غير محدد
المرشح المفضل
المستوى المهني متوسط الخبرة
عدد سنوات الخبرة الحد الأدنى: 4 الحد الأقصى: 10
منطقة الإقامة الإمارات العربية المتحدة
الجنس ذكر
الجنسية الهند
الشهادة بكالوريوس/ دبلوم عالي
العمر الحد الأقصى: 40
*** تقدم على الرابط التالي : Apply on the following link ***
https://www.bayt.com/ar/uae/jobs/secretary-to-the-director-3911487/