Job Description and Requirements
Responsibilities:
Coordinates e-mail flow administration, sending/receiving faxes, composing correspondence, preparing mailings, compiling documents, fielding incoming phone calls, and receiving and sorting mail
Prepares documents, reports and presentations
Coordinates small projects that support the work of individuals or groups assigned, which involves collecting information, performing research, and planning events, meetings, social gatherings
Facilitates schedules and travel for individuals or groups supported, which includes tracking schedules and keeping calendars up-to-date, making travel arrangements, preparing expense books and expense reports, and processing invoices, as necessary
Scheduling meeting rooms, dealing with cleaning crews, keeping keys of offices and facility, ordering office supplies, dealing with vendors, and greeting visitors
Assists with HR administration. Administration may include following-up on sickness, vacation and overtime; preparing information for payroll external subcontractor; Maintains updated personnel files on each employee
Works with managers to develop and maintain job descriptions
Provides recruiting assistance for managers including, but not limited to, ensuring the position has been approved, tracking position openings and personnel changes, coordinating internal and external postings, developing job ads, evaluating applications and resumes to determine qualifications, setting-up interview schedules, coordinating employee relocation needs and conducting new hire orientation
Assists with visa process, work permit, housing search/negotiations, car allowances, schooling information, local market survey, etc
Skills & Knowledge Required:
Arabic native speakers only
Knowledge of domestic and international travel services as well as scheduling techniques and guidelines involving expense reporting
Working knowledge of word processing and spreadsheet applications
Knowledge of English grammar, punctuation and spelling
Knowledge of various countries’ labour laws and regulations governing the Human Resources function
Knowledge of Human resources policies, practices, and procedures
Education/Experience:
Requires a High School Diploma
Minimum of 5 years experience in a secretarial, administrative role is recommended
Please note this is a 12 month contract only. Candidates should not expect this will go permanent
*** تقدم على الرابط التالي : Apply on the following link ***
https://www.akhtaboot.com/en/uae/jobs/dubai/117078-Admin—-HR-Assistant-at-Inspire-Selection
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