Job Description and Requirements
Your responsibilities will include:
Ensuring that all requirements are met to satisfaction
Providing timely and accurate feedback on all operational activities and issues.
Utilising computerised systems to plan, schedule, track, and report on the services.
Communicating and ensuring alignment with company’s representative and contract administrators.
Setting clear goals and objectives that are aligned with company’s goals and objectives.
Developing processes designed to promote effectiveness, efficiency, and reduce expenses.
Developing a relationship with company and representatives.
Ensuring that service provider’s onsite staff is highly motivated and qualified to provide the services.
Ensuring on-going technical training and superior customer service skills.
Maintaining discipline and keep assigned work areas in good order and appearance at all times.
Minimise overtime by planning and scheduling work, by adjusting work shifts, by implementing approval requirements, and other management and control techniques.
Ensuring that rigorous time accounting is maintained for service provider’s on-site personnel.
Ensuring proper and continued operation of buildings’ equipment and facilities.
Ensuring service level commitments to building occupants are honoured.
Complying with company’s security requirements.
Ensuring timely delivery of materials and supplies.
Ensuring that periodic meetings are scheduled and held with subcontractors to review operational activities, non-conformance, etc.
Ensuring the services are performed in accordance with building and other applicable codes and standards. Obtaining all regulatory and other applicable permits required for building operations. Scheduling timely inspections by regulatory agencies as required.
Ensuring the timely and accurate submission of planned and ad hoc reports, including, but not limited to, a monthly accomplishment and non-conformance report.
Ensuring that procedure manuals are available, updated regularly, and that individual departments follow all procedures.
Ensuring proper budgeting, analysis, forecasting, and cost control to operate within the approved budget.
Ensuring service provider’s department managers take ownership of all aspects of their budget and the budget process.
Ensuring that adequate financial stewardship and controls are in place to comply with generally accepted accounting practices and the specific requirements of company, whichever is more stringent.
Ensuring timely payment of labour, material, and other service providers and subcontractors, and regulatory agency fees including permit and inspection fees.
Managing inventories and provide periodic and ad hoc reports.
The requirements
Your experience, knowledge and skills need to include:
5 years minimum of experience in facilities management.
Contract management experience.
Health and Safety management experience.
Flexible with speed in managing customer expectations and requirements.
Excellent team management with organisation and planning skills.
Good communications skills, interpersonal skills, confident, with a flexible, positive “can-do” attitude.
Willingness to take responsibility or ownership for processing issues not strictly within normal scope or field of work.
Ability to lead, delegate, prioritise and manage time effectively.
Good IT skills.
Qualifications
A chartered member of relevant professional or trade organisation.
A degree qualification in FM or related discipline.
A degree or equivalent qualification in relevant subject.
Minimum advanced level Microsoft Power Point.
Minimum advanced level Microsoft Word.
*** تقدم على الرابط التالي : Apply on the following link ***
https://www.akhtaboot.com/en/uae/jobs/dubai/117969—-Senior-Facilities-Manager-at-Mace