الوصف الوظيفي
Position Title:
Human Resources Officer
Duty Station:
Doha, Qatar
Classification:
Professional Staff, Grade P2
Type of Appointment:
Fixed term, one year with possibility of extension
Estimated Start Date:
As soon as possible
Closing Date:
11 May 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates: - Internal candidates - Candidates from the following non-represented member states:
Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau;
Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines;
Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The
Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include: All external candidates, except candidates from non-represented member states.
Context:
Under the overall supervision of the Chief of Mission (CoM) and direct supervision of Human Resources Officer (HRO), and in close collaboration with Regional Office for Middle East and North Africa (MENA) in Cairo, Human Resource Management (HRM) Units at Headquarters (HQ), Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the Human Resources Officer will be responsible for coordinating the Human Resources (HR) functions of the IOM Qatar mission.
Core Functions / Responsibilities:
Unit Management
1.Assist the HRO in reviewing and monitoring the Human Resources Management services in the Country Office (CO) in accordance with the Organization’s HR rules, regulations, policies, procedures, and practices and in light of project activities in the Region. 2.Supervise the maintenance of personnel files and attendance records of international, national, and sub-contracted staff in the CO. 3.Facilitate the maintenance and upkeep of the CO’s HR and Training database, and in conjunction with the Security Unit, ensure staff abidance of all mandatory and recommended security briefings and trainings.
PRISM HR Administration
4.Monitor the contractual status and the administration of entitlements of local staff in the PRISM HR module. Monitor and ensure effective administration of the PRISM HR Organizational Management module. 5.Maintain the personnel files and attendance records of national staff correctly and in line with organizational standards. 6.Assist in supervising the preparation of the monthly payroll for national staff and ensure its accuracy and timeliness. Assume the responsibility for Payroll Posting and work in close coordination with HR staff in order to validate and verify the payroll simulation before the monthly pay run and posting of national staff payroll in PRISM HR.
HR Policy and Advisory
7.Coordinate with HQ, MAC and the Finance Team of CO on matters related to the benefits and entitlements to the international staff in the field such as, Danger Pay, Health Insurance/ Medical Service Plan (HI/MSP), educational grant, home leave, rental subsidy, etc., and the administration of Rest and Recuperation travel. 8.Assist in ensuring that the Third-Party Consultancy Management Contract is implemented. 9.Monitor and supervise the administration and timely renewal of the visas and residence permits for international staff.
Talent Management
10.Coordinate the recruitment processes in the CO in close liaison with the HRO and provide support to the CO in filling the appropriate staff and non-staff vacancy needs by ensuring the relevant recruitment procedures are effectively and swiftly applied. 11.Ensure that new staff are sufficiently briefed, including thorough and appropriately updated “Welcome Package”, and able to assume functions at the CO in a timely fashion. 12.In coordination with the HRO, ensure timely and regular implementation of the Country Offices Staff Evaluation System (SES), encourage and provide guidance for the timely completion of the performance management process between staff and supervisor in compliance with the Organization’s deadlines. 13.Assist the HRO in coordination, planning and organization of staff development and training activities for the CO in close collaboration with Human Resources Management/ Staff Development and Learning (HRM/SDL). Collaborate with line managers to assist in establishing staff development and training priorities and plans. Deliver induction and other forms of trainings to staff.
Monitoring and Reporting
14.Assist the HRO in the preparation of administrative reports that may be required in coordination with the Heads of Units/ Programmes. Oversee the preparation of reports pertaining to personnel administration of international and national staff as required. 15.Discuss audit recommendations on HR matters and in coordination with the HRO, implement them upon instruction within the HR function. 16.Prepare special reports as required and participate in special HR projects in coordination with HRO. 17.Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Human Resources, Business Administration, Industrial and Organizational Psychology, Social Sciences, or a related field from an accredited academic institution with two years of relevant professional experience; or • University degree in the above fields with four years of relevant professional experience.
Experience
• High level of computer literacy with experience in HR IT systems and applications; working knowledge of SAP is an advantage; • Experience in preparation of training modules and presentation of training sessions; • Previous working experience in an international organisation is an advantage; and, • Familiarity with the UN common system or similar systems is an advantage.
Skills
• Demonstrated writing skills; Good knowledge of IOM/ UN Human Resources and financial policies and staff rules and regulations; • Excellent organization skills; analytical and creative thinking; and, • Ability to prepare clear and concise reports.
Languages
IOM’s official languages are English, French, and Spanish. For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic is desirable. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database ().
Required Competencies:
Values
- all IOM staff members must abide by and demonstrate these three values: •
Inclusion and respect for diversity:
respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. •
Integrity and transparency:
maintains high ethical standards an
تفاصيل الوظيفة
منطقة الوظيفة قطر
قطاع الشركة خدمات الدعم التجاري الأخرى
طبيعة عمل الشركة غير محدد
نوع التوظيف غير محدد
الراتب الشهري غير محدد
عدد الوظائف الشاغرة غير محدد
https://www.bayt.com/ar/qatar/jobs/human-resources-officer-64823008/
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