Objectives:
Our client, an oil and gas company and a well-established developer and long-term operator of EPC projects, is looking for a Proposal Coordinator to join their team in Riyadh. The main objective of this job is to be responsible for producing proposals that are responsive to customer-defined requirements.
Responsibilities:
• Review RFIs/RFPs/RFQs for proposal production/documentation guidelines and work with the Proposal Manager to develop a proposal delivery schedules.
• Prepare review drafts, storyboard templates, schedule meetings and track the completion of assignments .
• Provide administrative support to the Proposal Manager, as required.
• Schedule conference rooms and virtual meetings for proposal efforts with stakeholders.
• Attend daily proposal status meetings.
• Work with the other proposal coordinators to establish proposal priorities.
• Proposal reproduction support perform document production, binding, mailing, and shipping.
• Manage electronic proposal files.
• Ensure security and integrity of all proposal documentation.
• Interface with production team in creation and editing of graphics and documents for proposals.
• Able to work independently while maintaining consistent communication with team leaders.
• Assist with managing multiple proposal efforts simultaneously.
• Establish consistency and provide administrative support during the proposal development process.
• Prepare the proposal production plan and timeline, manage assignments, collect, and organize proposal content and edit proposal sections.
Requirements
• Bachelor s Degree and 2 years of experience coordinating government procurements .
• In lieu of formal education 5 years of experience coordinating public procurements .
• Understanding of public private partnership Contracting bid process is required.
• Strong administration, coordination, and organizational skills .
• High level of attention to detail .
• Familiar with Microsoft Office 2013 (including Word, PowerPoint, Outlook) .
• Ability to multitask, work in a fast-paced environment often with short notice, to meet deadlines.
• Occasional long hours and weekends required .