الوصف الوظيفي
Main Purpose of Job:
To organize and maintain member of executive management schedule and perform a variety of administrative and clerical tasks.
Job Responsibilities:
To welcome guests and direct them to the appropriate person.
To maintain Direct Manager agenda by scheduling appointments, board meetings, conferences etc…
To book and attend meetings to prepare/distribute meeting minutes.
To receive and screen phone calls and redirect them when appropriate.
To handle and prioritize all outgoing and incoming correspondence such as e-mail, letters, packages etc…
Make travel arrangements for the Direct Manager.
To prepare payment invoices, reports, memos, letters and other documents using MS office.
To sort, classify, file and retrieve information, according to content, purpose, user criteria, or numerical order.
To scan documents and print files, when needed.
To Prepare and edit minutes of meetings related to its department, and that by using the QMS approved form of “Minutes of Meeting”
To follow-up on the execution of the instructions included in the minutes of meetings according to the time schedule
To maintain confidentiality of all documents and information.
To perform any other work related tasks as assigned by Direct Manager.
المهارات
Qualification and years of experience:
Diploma Degree or equivalent
Minimum 6 years of working experience in the field of Customer Service & Secretarial Work.
Technical & Personal Skills:
Knowledge in MS office
Knowledge in office equipment’s such as, printers and scanner.
Type fast and accurately
Adaptability/ Flexibility
Planning / organizing
Ethics/ Integrity
Quality Orientation/ Attention to Detail
Results Orientation/ Follow Through
Communication -Written and Oral
Teamwork/ Cooperation
Stress Tolerance
Presentation & Facilitation
Good command in English and Arabic language
تفاصيل الوظيفة
منطقة الوظيفة الكويت, الكويت
قطاع الشركة البناء والتشييد; النفط والغاز
طبيعة عمل الشركة صاحب عمل (القطاع الخاص)
الدور الوظيفي سكرتارية
نوع التوظيف غير محدد
الراتب الشهري غير محدد
عدد الوظائف الشاغرة غير محدد
المرشح المفضل
المستوى المهني متوسط الخبرة
عدد سنوات الخبرة الحد الأدنى: 5 الحد الأقصى: 6
منطقة الإقامة الكويت
الجنس ذكر
الجنسية الأردن; الإمارات العربية المتحدة; البحرين; الجزائر; السودان; الصومال; العراق; الكويت; المغرب; المملكة العربية السعودية; اليمن; تونس; جزر القمر; جيبوتى; سوريا; عمان; فلسطين; قطر; لبنان; ليبيا; مصر; موريتانيا
الشهادة دبلوم
العمر الحد الأدنى: 23 الحد الأقصى: 40
https://www.bayt.com/ar/kuwait/jobs/executive-secretary-4423676/